Administrative Resources

This page is designed to serve as a place for Anthropology faculty and graduate students to come for resources and support.


General Resources

Who should I contact for...

Staff Member Responsibilities

Nancy Lee

Management Services Officer

nlee@ucsd.edu

Management of departmental administrative functions including finance and budget, human resources, facilities and staff supervision.

Debbie Kelly

Administrative Assistant

dekelly@ucsd.edu

Handles travel, reimbursements, facilities and general department issues, department safety coordinator.

Anita Wu

Academic Human Resources

Analyst & DSA

antsocap@ucsd.edu

Provides services to faculty, temporary lecturers, and other academic positions in the scope of academic personnel. Provides service in human resources such as payroll, timekeeping, and hiring. Also serves as DSA.  

Nikki Gee

Graduate Coordinator

ngee@ucsd.edu

Manages all aspects of the Ph.D. program, including admissions, TA and reader appointments, advancements, graduate support and scholarship awards.

Undergraduate Advisors

anthroadvising@ucsd.edu

Advise students on program requirements, petitions and academic progress. Provide instructional support such as eCourse requests, OSD exams, desk copies, etc.

Student Workers

anthworks@ucsd.edu

Provide overall support for the department. Front desk reception for walk-in guests and phone calls.

Social Sciences Computing Facilities (SSCF)

sscfhelp@ucsd.edu

For desktop assistance, advice on equipment, etc., email Social Science Computing Facility (SSCF).

 

If you have an urgent facilities emegency you can contact Facilities management at (858) 534 - 2930.

Single Sign On (SSO)

Single Sign-On (SSO) is a unique userid and password that authenticates identity and access rights and allows entry to a set of campus business systems/features including At Your Service (benefits), MyFunds (financial reports), Marketplace (purchasing), and TritonLink (student & course data).

New or Re-hired Employeesself-register for an account.

Current Employees: change your password or contact antsocap@ucsd.edu if your account isn't working.

Room Reservations

Room Reservation Procedures

For Department Space Reservations:

The Department of Anthropology can reserve the following rooms (based upon availability):

  • Spiro Library (SSB 269) - Capacity: 20
  • SSB 105 - Capacity: 20

To check the availablity, please review the calendars below. To reserve one of these rooms please email dekelly@ucsd.edu.

Information to include in your request:

Date, Time, Room size needed or room preference and reason for request

For Course Related Reservations:

Please contact anthroadvising@ucsd.edu.

We will contact the registrar's office on your behalf to reserve space on campus.

Please include the following in your request:

Date, Time, Room size needed, Course number and Reason for request (e.g. course review session)

Calendars: SSB 105 & SSB 269

 

Events

Reimbursements for Events, Honorarium and Other

Due to the revised UCOP Major Events Policy from Fall of 2017, department can no longer allow alcoholic beverages to be included as reimbursement or direct charge from any of the food outlet on UCSD property without 21 day prior approval from Academic Affairs.  This means the department need to be notified that there is an intention to purchase alcohol for any meetings or events prior to Academic Affairs 21 Day deadline in order for us to submit a request for review and approval.  Please contact Nancy Lee or Debra Kelly to submit request.  

Before the Event:

  1. A W-9 is required to set up any new payees in the UC system. It is always required for outside visitors receiving honorarium. If you have already received reimbursements in the past then W-9 form is not needed.
  2. Create a sign in sheet with attendees and there affiation for the event. 

After the Event:

  1. Submit sign in sheet with attendees and there affiliation for the event. 
  2. Submit all itemized receipts.
  3. Fill Event Reimbursement Form and send to Debbie Kelly via email or in person.

Resources:

Major Event Policy

As outlined in Policy 510-1 Section V.A. Policy on Major Events on campus, the specific criteria that identify a Major Event are as follows:

A Major Event includes an Event at which one or more of the following conditions apply:

(1)   The Event Sponsor anticipates over 100 persons are likely to attend; 

(2)   The event is a Dance, regardless of the number of anticipated attendees; or 

(3)   Alcohol is intended to be served at the Event.

In addition, the University has the authority to designate an Event to be a Major Event if it reasonably determines, based on the facts and circumstances, that more than 100 persons are likely to attend the Event or that the nature of the Event poses unusual security risks. If the University designates an Event as a Major Event, the University will give notice to the Event Sponsor and the Event Sponsor may contest that determination by submitting a written appeal in accordance with the appeals process specified in this policy.

We have developed a Major Events Protocol (MEP) system: a web-based application to collect required information for events that meet specific criteria and provide a presentation page to view and filter a listing of scheduled and past events.  The MEP system is hosted at this address: http://mep.ucsd.edu.

As unit leaders, you are responsible for ensuring that all Major Events (as defined above) sponsored by your units are logged into the MEP system at least three weeks before the event is to occur. The MEP system will make the information about events available to campus offices that are responsible for safety, security, and other aspects of planning.

Meetings and Entertainment: Maximum Meal Expenses

See the maximum per-person allowances for meeting and entertainment expenses.

The maximum amount per person that can be reimbursed for allowable meeting and entertainment occasions varies depending on the meal:

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