Administration
- Financial Support
- Travel and Reimbursement Support
The University will reimburse faculty, staff, students, and non-UCSD travelers for allowable expenses incurred when traveling on official University business. Please follow steps below.
- Under Business Tools go to Concur Travel & Expense and click on it,
- Once you sign in this should prompt a Login Warning to click on UPDATE YOUR PROFILE. Once logged in fill out all the personal info name, address, travel info etc..then Save
- Go to the left side bar under Request Settings – go to Request Delegates – click Add – easiest way is to put the email address of the person to add as delegate, one at a time in search box, which would be dekelly@ucsd.edu, nlee@ucsd.edu, ssylvest@ucsd.edu keep your mouse in the field you entered the email address in and hit enter and below our info should appear- click on our info, select all items we are delegated to do on your behalf, which is Can Prepare, Can Submit Reports, Can Submit Requests, Can View Receipts, Can Receive Emails and then hit add at the top of page (blue button) then Save. Then repeat with the next person to Add and then Save as a delegate on your behalf.
It must be submitted one month prior to your trip! Make sure your safety coordinator and department administrator have a copy of your plan before you go.
Please send a copy of your plan to an EH&S Field Safety coordinator for review. When a plan is submitted, the Field Safety coordinator will make recommendations for organizing a safe and productive trip.
Contact an EH&S Field Safety coordinator:
Research trips | ehsrap@ucsd.edu | (858) 534-7651 | Mail Code: 0089 |
Non-research trips | gensafety@ucsd.edu | (858) 534-6027 | Mail Code: 0920 |
Risk Management/Insurance | ehsrisk@ucsd.edu | (858) 534-3820 | Mail Code: 0925 |
Due to the revised UCOP Major Events Policy from Fall of 2017, department can no longer allow alcoholic beverages to be included as reimbursement or direct charge from any of the food outlet on UCSD property without 21 day prior approval from Academic Affairs. This means the department need to be notified that there is an intention to purchase alcohol for any meetings or events prior to Academic Affairs 21 Day deadline in order for us to submit a request for review and approval. Please contact Nancy Lee or Debra Kelly to submit request.